User Permissions
Integrate Pasifika uses a comprehensive role-based permission system to ensure appropriate access control and security. This guide explains the different user roles, their permissions, and how the permission system works across the platform.
User Role Hierarchy
The platform uses a hierarchical role system with different levels of access and permissions:
Role Levels
General User
Basic platform access with limited permissions for new users
COP Member
Full community participation rights for approved community members
COP Editor
Content management and moderation capabilities within communities
COP Owner
Full administrative control over community settings and management
General User Permissions
General Users have basic platform access with limited permissions:
Allowed Actions
- • Browse public communities and their overviews
- • Search Pacific data sources and external resources
- • Request to join Communities of Practice
- • Participate in public events and meetings
- • View public resources and documentation
- • Access platform help and support resources
Restricted Actions
- • Cannot access private COP content or discussions
- • Cannot upload resources to communities
- • Cannot participate in private community events
- • Cannot create new communities
- • Cannot moderate content or manage members
- • Cannot access community analytics or reports
COP Member Permissions
COP Members have full participation rights within their communities:
Member Capabilities
Content Access
Access all community content, resources, discussions, and events
Resource Sharing
Upload and share resources with the community
Communication
Participate in discussions, chat, and community communications
Event Participation
Join community events, meetings, and virtual sessions
Community Creation
Create new Communities of Practice
COP Editor Permissions
COP Editors have additional content management and moderation capabilities:
Content Management
- • Upload and organize community resources
- • Create and manage community events
- • Moderate discussions and content
- • Review and approve resource submissions
- • Manage community folders and organization
- • Create and edit community announcements
Member Support
- • Help onboard new community members
- • Provide guidance on community guidelines
- • Assist with technical issues and questions
- • Facilitate community discussions and activities
- • Access community analytics and reports
- • Collaborate with community owners on management
COP Owner Permissions
COP Owners have full administrative control over their communities:
Administrative Capabilities
Member Management
Approve/reject membership requests, manage member roles, and remove members
Community Settings
Configure community privacy, settings, and operational parameters
Content Control
Manage all community content, resources, and discussions
Role Assignment
Assign editor roles and manage community leadership
Analytics Access
Access comprehensive community analytics and reporting
Permission Inheritance
Higher-level roles inherit permissions from lower-level roles:
- • COP Members inherit all General User permissions plus community-specific rights
- • COP Editors inherit all COP Member permissions plus content management capabilities
- • COP Owners inherit all COP Editor permissions plus administrative controls
- • Role Changes automatically update permissions when roles are modified
- • Community-Specific permissions apply only within the relevant community
- • Cross-Community roles are independent between different communities
Permission Management
Understanding how permissions are managed and updated:
Automatic Updates
- • Role Changes - Permissions update automatically when roles change
- • Community Joins - New permissions activate when joining communities
- • Community Leaves - Permissions are removed when leaving communities
- • Account Status - Permissions adjust based on account status
- • Platform Updates - New features may include additional permissions
Manual Management
- • Role Assignment - Community owners can assign editor roles
- • Permission Overrides - Special permissions can be granted for specific needs
- • Temporary Access - Time-limited permissions for special projects
- • Custom Roles - Specialized roles for specific community needs
- • Permission Audits - Regular review of user permissions and access
Security and Access Control
Permissions are enforced through multiple security layers:
Security Measures
Authentication
User identity verification before permission checks
Authorization
Permission validation for every action and resource access
Session Management
Secure session handling with permission validation
Audit Logging
Comprehensive logging of permission checks and access attempts
Common Permission Scenarios
Understanding how permissions work in common situations:
Resource Access
- • Public Resources - Accessible to all platform users
- • Community Resources - Accessible only to community members
- • Private Resources - Accessible only to specific user groups
- • Restricted Resources - Accessible only to editors and owners
- • Download Permissions - Separate permissions for viewing vs. downloading
Event Participation
- • Public Events - Open to all platform users
- • Community Events - Restricted to community members
- • Private Events - Invitation-only events
- • Host Permissions - Special permissions for event hosts
- • Recording Access - Separate permissions for viewing recordings
Permission Troubleshooting
Common permission issues and how to resolve them:
Common Issues and Solutions
Access Denied
Check if you have the required role or if your membership is approved
Missing Features
Verify your role level and community membership status
Permission Changes
Log out and log back in to refresh your permissions
Role Confusion
Check your role in the specific community you're trying to access
Best Practices for Permission Management
Follow these best practices for effective permission management:
- • Principle of Least Privilege - Grant only the minimum permissions necessary
- • Regular Reviews - Periodically review user roles and permissions
- • Clear Documentation - Document role responsibilities and permissions
- • Training - Ensure users understand their roles and permissions
- • Monitoring - Monitor permission usage and access patterns
- • Audit Trails - Maintain logs of permission changes and access
Permission System Benefits
- • Ensures appropriate access control and security
- • Provides clear role definitions and responsibilities
- • Enables scalable community management
- • Supports flexible permission customization
- • Maintains audit trails for compliance
- • Facilitates effective collaboration and governance
Getting Help with Permissions
If you have questions about your permissions or need help with role management, contact our support team at [email protected] or ask your community owners for assistance with community-specific permissions.